Job Details

Facilities Manager, New York NY

Location: New york, NY | Position type: Contract to Direct Hire | Job ID: 127268


Our client is a dynamic mid-sized media company and is currently seeking a Facilities Manager to coordinate building, mail, vendor and maintenance needs for their facilities in New York, NY.  This is a contract position with a potential to go permanent, a great way to get your foot in the door with one of the best companies we work with.

Responsibilities Include:

  • Oversees the mailroom staff and ensuring the efficient processing of all mail, packages, deliveries (both outgoing and incoming).  Arranges for mail pick-up from the post office.  Arranges for courier mail pick-up. 
  • Handles special deliveries.
  • Manages staff and arranges for staff work schedules and coverage.
  • Handles the acquisition and maintenance of all facilities functions including but not limited to:  equipment, furniture, telephone, security, HVAC, cleaning services, cable hook-ups, and any other area relating to the functioning of the office space. 
  • Develops and maintains all vendor relations to insure prompt and quality service.
  • Issues and tracks office security entrance cards.
  • Insures that the office facility is neat, clean and well maintained.
  • Maintains lists, service contracts, schedules and reports of equipment, procedures, and security cards etc. electronically.
  • Works with all contractors for any construction projects previously approved and works within budget to deliver completed work within budget and within a reasonable time period.  Secures competitive quotes as needed.
  • Is the liaison with the building staff.  Works with the building management and staff to insure plant maintenance, safety and security.
  • Works closely with IT on any shutdowns required by the building or for maintenance.
  • Handles all day-to-day requests from staff for services, equipment, moves, etc.
  • Communicates with staff regarding any office-wide issues, changes or announcements affecting the staff.
  • Maintains records and arranges for deposits and retrievals of all off-site furniture and documents.
  • Arranges for the payment of all office services/facilities related invoices on a timely basis.
  • Prepares the budget annually for approval.
  • Oversees the ordering and delivery of all office supplies.
  • Handles the requests for all cable runs, TV's, DVD's etc. and installs all as needed.
  • Handles the issuance of all security cards and keys as needed by the employee.
  • Works closely with IT staff to maintain integrity of equipment in the computer (datacenters) rooms.  Responds to equipment failure issues and alarms in a timely fashion and notifies the service provider as well.
  • Responsible for employee and equipment moves.
  • Responsible for stocking kitchen with milk and supplies.
  • Handles special projects as needed or assigned.

Qualifications include:

  • Bachelor's degree, preferably in related field.
  • Minimum of 4 years of hands-on office services and/or facilities management
  • Working knowledge of building services (electrical, HVAC etc.)
  • Prior knowledge of cable related equipment preferable
  • To be accessible 24/7 in the event of an emergency and to be able to come into the office as needed (weekends, nights) for special projects or emergencies
  • To be able to lift a minimum of 50 pounds
  • Prior supervisory experience
  • Excellent follow-up skills
  • Excellent organizational skills
  • Ability to multi-task
  • Good communication skills
  • Works well with others in the company and collaborates with staff within own department

Pay:  Up to $75k/year

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